Scheduling On-Call Assignments from a Calendar

Within Smart Web, an on-call assignment can be made for an on-call group from the Calendar Assignment screen. When the Calendar Assignment screen is accessed, the current month is shown by default. All on-call groups to which the user has access are listed in the Search Results section, and the on-call groups that have assignments scheduled for the current month display in blue.

When an on-call group is selected, the assignments for the on-call group members display in the calendar. The calendar can be printed, new assignments can be made, and existing assignments updated or deleted.

Specific on-call groups included in the Search Results section can be searched for by on-call group name or messaging ID. The date can be changed from the current month to a future month by searching for a new month or by clicking the Previous Month and Next Month buttons.

 

Logging In is Required

The Calendar Assignment screen requires the user to log in before the screen can be accessed. Only the users that have the appropriate permissions are allowed to log in. The user can be given permission to view and update all on-call groups or the user must be assigned as an Administrator to an on-call group. If the user has permission to view and update all on-call groups, all groups are included in the Search Results section. If the user is an Administrator for certain on-call groups, only those groups are included in the list of groups displayed in the Scheduler Assignment screen.

For more information about logging in to the Smart Web screens, please refer to Logging in to Smart Web.

 

Calendar Assignment Screen Toolbar Buttons

The toolbar in the Scheduler Assignment screen contains icons that can be used to perform scheduling functions in this screen. The toolbar can be configured to display in two rows, rather than in one row. Please contact your system administrator for help with configuring the toolbar display.

 

Toolbar Button	Description
	Click the Quick List button to display only the on-call groups selected for the Quick View list for the user currently logged in to the Search Results section of the screen. The Quick List button toggles with the All Groups button. Click the All Groups button to display all of the on-call groups in the Search Results section of the screen. For an example, please refer to Displaying the Quick View List.
	Click the Hide Tree button to hide the Search Results section. The Hide Tree button toggles to the Show Tree button, which is clicked to re-display the Search Results section. For an example, please refer to Hiding the Search Results List.
	Click the Block View button to display the on-call assignments for the month in the block view in the Block Assignment screen. For information about this screen, please refer to Scheduling On-Call Assignments using the Block Scheduler.
	Click the Calendar button to display the on-call assignments is a calendar format. The Calendar button toggles to the Scheduler button, which is clicked to re-display the assignments in the list format. For an example, please refer to Viewing the On-Call Assignments in a Calendar Format.
	Click the New button to add a new shift assignment using the default start and end dates and times. For detailed instructions, please refer to Creating an On-Call Assignment Using the New Button.
	Click the Edit button to edit a shift assignment. For more information, please refer to Updating an Existing On-Call Assignment.
	Click the Delete button to delete a selected shift or shifts.
	Click the Shifts button to display the default set of shifts assigned to the on-call group as you are adding shifts and using the shift assignment buttons.
	Click the Print button to display a printable version of the list of on-call assignments. For more information, please refer to Printing the Assignments.
	Click the Previous Month button to display the on-call assignments for the previous month. This button is available when the schedule is displayed in the calendar format.
	Click the Next Month button to display the on-call assignments for the next month. This button is available when the schedule is displayed in the calendar format.

 

Getting Started with the Calendar Assignment Screen

The following topics are discussed in this section:

•      Displaying an On-Call Calendar of Assignments explains how to search for an on-call group and display the calendar of on-call assignments for the group.

•      Sending a Page or a Message from the Calendar explains how to send a page or a message from the Calendar Assignment screen.

•      Creating a New On-Call Assignment in the Calendar explains how to create new on-call assignments.

•      Updating an Existing On-Call Assignment explains how to update an on-call assignment.

•      Deleting an On-Call Assignment explains how to delete on-call assignments.