Reviewing a Personal Profile

Changing a User’s Status (Profile Tab)

A status code is used to show the current availability of a person or function. (A status code cannot be assigned to an on-call group.) Some status codes require the individual to have an operable pager assigned before the status code can be assigned and the record saved.

A status code can be changed to a code that more accurately describes the status of a person or a function. If the status codes available do not accurately describe a person’s status you can assign the -1 USER DEFINED status code, which enables you to change the status code label to an accurate description. Note that there are some restrictions when using the -1 status code, as noted in the table below.

The status code options are a static list and cannot be changed by a user. The available status code options are shown in the table below. The list of status codes for your organization may not match the list shown in the table, as status codes specific to your organization may have been added.

NOTE: This feature is configurable and the Status section may not be available on your system.

Overhead Paging Status Codes

The OVERHEAD status codes can be selected when an overhead paging system is available. When this status is assigned and page is sent to that person, the operator speaks the message into the overhead paging system. This paging system can be used even if the person does not have a pager assigned.

When an OVERHEAD status is assigned to a listing record, the On Pager flag is selected by default, even if a pager has not been assigned. This means an individual can be paged even though no pager or only inoperable pagers are assigned. If a page should be sent, the page is stored as a message.

 

Status Code

Description

Operable Pager Required?

-1  USER DEFINED

The -1 USER DEFINED status code is used to assign a status that is not described by any of the standard codes. For example, if you have an employee who is at a conference or on a leave of absence, you can choose the -1 status code, and replace the USER DEFINED description in the Listings form with a new description.

When this status code is assigned to a record, the person is not allowed to change their own status code from Smart Web or the VRU. An operator must change the code for them.

In addition, this code is not played by the VRU when a person calls in to check their status code. All of the status code labels are pre-recorded except for the -1 USER DEFINED status code.

No

2  IN HOSPITAL ON PAGE

The 2  IN HOSPITAL ON PAGE status code is used to specify that the individual can be paged.

Yes

3  IN HOSPITAL PAGE EMERGENCY ONLY

The 3  IN HOSPITAL PAGE EMERGENCY ONLY status code is used to specify that the individual can be paged.

Yes

4  IN HOSPITAL NOT AVAILABLE

The 4  IN HOSPITAL NOT AVAILABLE status code is used to specify that the individual cannot be paged, even if an operable pager is assigned.

No

5  OUT OF HOSPITAL ON PAGE

The 5  OUT OF HOSPITAL ON PAGE status code is used to specify that the individual can be paged.

Yes

6  OUT OF HOSPITAL PAGE EMERGENCY ONLY

The 6  OUT OF HOSPITAL PAGE EMERGENCY ONLY status code is used to specify that the individual can be paged.

Yes

7  OUT OF HOSPITAL NOT AVAILABLE

The 7 OUT OF HOSPITAL NOT AVAILABLE status code is used to specify that the individual cannot be paged, even if an operable pager is assigned.

No

8  IN OPERATING ROOM NOT AVAILABLE

The 8  IN OPERATING ROOM NOT AVAILABLE status code is used to specify that the individual cannot be paged, even if an operable pager is assigned.

No

9  AVAILABLE BY PHONE PLEASE CALL MY OFFICE

The 9 AVAILABLE BY PHONE PLEASE CALL MY OFFICE status code is used to specify that the individual cannot be paged, even if an operable pager is assigned.

No

10  UNAVAILABLE PLEASE CALL PAGE OPERATOR

The 10  UNAVAILABLE PLEASE CALL PAGE OPERATOR status code is used to specify that the individual cannot be paged, even if an operable pager is assigned.

No

11  OVERHEAD PAGE ONLY PLEASE CALL PAGE OPERATOR

The 11  OVERHEAD PAGE ONLY PLEASE CALL PAGE OPERATOR status code is used to specify that the individual can be paged only using the overhead paging system. Pages are not accepted on any other pagers, even if an operable pager is assigned.

NOTE: A pager is not required when using this status.

No

12  OVERHEAD PAGE ZONE 1

The 12  OVERHEAD PAGE ZONE 1 status code is used to specify that the individual can be paged using the overhead paging system.

NOTE: A pager is not required when using this status.

No

13  OVERHEAD PAGE ZONE 2

The 13  OVERHEAD PAGE ZONE 2 status code is used to specify that the individual can be paged using the overhead paging system.

NOTE: A pager is not required when using this status.

No

14  OUT ON WIDE AREA PAGE

The 14  OUT ON WIDE AREA PAGE status code is used to specify that the individual can be paged on a wide area pager.

Yes

 

1.  Access Smart Web.

2.  Click on the Personal Profile tab and log in if the log in screen displays.

3.  Click the Profile tab. The individual’s current status displays in the Status/Instruction section.

 

 

4.  From the status list, select a new status for the person.

Selecting a Status Other Than the -1 USER DEFINED Status

a.  Select a status from the list other than the -1 USER DEFINED status.

 

 

b.  Click the Save icon to change the status code. A message displays, showing that the status update was made.

 

 

c.  Click the OK button in the message. The new status displays in the Personal Profile section.

 

 

Selecting the -1 USER DEFINED Status

a.  Select the -1 USER DEFINED status. The Save icon changes to the Continue icon.

 

 

b.  Click the Continue icon. The Enter the Following Information section displays, in which a description of the status can be entered.

c.  Enter a description of the status in the User Defined Status field.

 

d.  Click the Save icon. A confirmation dialog displays.

 

 

e.  Click the OK button in the message. The new status displays in the Personal Profile section.